DATA RETENTION POLICY
Last updated: January 31, 2023
PURPOSE:
The purpose of this policy is to outline the guidelines for the retention and destruction of
client
data in accordance with legal, regulatory, and company requirements.
SCOPE:
This policy applies to all client data collected, stored, and used by The Peer Network, LLC
including electronic and paper records.
POLICY:
1.Client data will be retained for a minimum of 1 year
from
the date of the last client
encounter, as required by applicable law/regulation.
2.After the minimum retention period, client data will
be
reviewed for ongoing legal,
regulatory, or business needs. If no such need exists, the data will be securely
destroyed.
3.Client data may be retained for longer periods of
time if
required by law or in connection
with a legal proceeding.
4.Client data that is no longer needed for legal,
regulatory, or business purposes will be
securely destroyed using appropriate methods, such as shredding or secure wiping of
electronic media.
5.The Peer
Network, LLC will maintain a record of all data
destruction activities, including
the date of destruction and the method used.
6.The Peer
Network, LLC will implement appropriate security
measures to protect client
data from unauthorized access, use, disclosure, or destruction.
7.Employees who handle client data will be trained on
the
proper handling and destruction
of such data.
8.Any breach of client data will be reported to the
appropriate authorities and to affected
clients in accordance with applicable law/regulation.
9.If you have any questions or concerns about these
Terms
or the Service, please contact
The Peer Network, LLC at privacy@thepeernetwork.com.
This policy is subject to change as necessary to comply with changing
laws and
regulations.