Data Retention

Last updated: January 31, 2023

PURPOSE:

The purpose of this policy is to outline the guidelines for the retention and destruction of client data in accordance with legal, regulatory, and company requirements.

SCOPE:

This policy applies to all client data collected, stored, and used by The Peer Network, LLC including electronic and paper records.

POLICY:

1. Client data will be retained for a minimum of 1 year from the date of the last client encounter, as required by applicable law/regulation.
2. After the minimum retention period, client data will be reviewed for ongoing legal, regulatory, or business needs. If no such need exists, the data will be securely destroyed.
3. Client data may be retained for longer periods of time if required by law or in connection with a legal proceeding.
4. Client data that is no longer needed for legal, regulatory, or business purposes will be securely destroyed using appropriate methods, such as shredding or secure wiping of electronic media.
5. The Peer Network, LLC will maintain a record of all data destruction activities, including the date of destruction and the method used.
6. The Peer Network, LLC will implement appropriate security measures to protect client data from unauthorized access, use, disclosure, or destruction.
7. Employees who handle client data will be trained on the proper handling and destruction of such data.
8. Any breach of client data will be reported to the appropriate authorities and to affected clients in accordance with applicable law/regulation.
9. If you have any questions or concerns about these Terms or the Service, please contact The Peer Network, LLC at privacy@thepeernetwork.com.

This policy is subject to change as necessary to comply with changing laws and regulations.